1. Why this privacy statement?
Phil is committed to protecting your privacy and personal data. We use your personal data only in accordance with the Privacy Act and other relevant applicable legal requirements. Any reference in this Privacy Statement to the Privacy Act is a reference to the Act of December 8, 1992 on the protection of privacy with respect to the processing of personal data. Any reference to the Regulation is a reference to the Regulation of April 27, 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data.
With this Privacy Statement, Phil wants to make you aware of possible processing operations regarding this data and of your rights. By using our website, you explicitly consent to possible processing operations by Phil.
This Privacy Statement may be subject to future updates and changes. It is up to you to consult this document on a regular basis. Any substantial change will always be clearly communicated on our website.
2. Who processes personal data?
This privacy policy applies to all personal data processed by Phil, with registered office at Menenstraat 500, 8560 Wevelgem, with company number VAT BE0776.936.049, which is the controller of this website.
3. What data do we process?
Phil undertakes to process only those data that are relevant and necessary for the purposes for which they were collected. Following categories of personal data may be processed by Phil:
- IP address
- Origin of visit
- Probable location of website visit
- Time of website visit
- Duration of website visit
- Make and type of medium (computer, tablet or smartphone) used in the website visit
- Browser used during website visit
When you visit the website, you agree to this collection of statistical data, as stated above.
4. For what purposes will my personal data be used?
Personal data are processed exclusively within the framework of the business and in particular for the following purposes:
- Within the framework of our main activities
- Meeting administrative and tax obligations
- Marketing purposes
5. Our cookies
During a visit to our website, “cookies” may be placed on your hard drive to better tailor the website to the needs of the returning visitor. Non-functional cookies help us to optimize your visit to the platform and to remember technical choices.
6. What are my rights?
6.1. Guarantee of lawful and secure processing of personal data
Phil will always process your personal data in a good faith manner. This includes the following:
- Your personal data will be processed according to the legitimate purposes described in this privacy statement.
- Your personal data will only be processed to the extent that it is necessary and relevant, and furthermore not excessive.
- Your personal data will be kept only as long as necessary to fulfill purposes as described in this privacy statement.
The necessary technical and security measures have been taken to minimize the risks of unauthorized access to or processing of personal data. In the event of an intrusion into its IT systems, Phil will immediately take all possible measures to minimize the damage.
6.2. Right to access/correct/delete your personal data
Upon proof of your identity as a User, you have a right to obtain a determination from Phil as to whether or not your personal data are processed. In addition, if Phil processes your data, you have the right to access the personal data collected. If you wish to exercise your right of inspection, Phil will act on this within one (1) month of receiving the request. The request is made via registered mail or by sending an e-mail to info@phil-up.be.
Inaccurate or incomplete personal data can be corrected at any time. It is up to the User to correct inaccuracies and incompleteness in the first place themselves. You may exercise your right to correction by providing a supplemental statement to Phil. Phil will act on this within one (1) month of receiving the supplemental statement.
You also have the right to have your personal data erased by us without unreasonable delay. You may only invoke this right to be forgotten in the following cases:
- When the personal data are no longer needed for the purposes for which they were originally collected;
- When personal data were collected on the basis of consent obtained and no other legal basis exists for the processing;
- When objection is made to the processing and no overriding compelling legitimate grounds for the processing exist;
- When personal data were processed unlawfully;
- When personal data must be deleted in accordance with a legal obligation.
6.3. Right to restrict/object to the processing of your personal data
User has the right to obtain a restriction on the processing of your personal data:
- For the period necessary for Phil to verify the accuracy of the personal data, in case of dispute;
- When the data processing is unlawful and User requests restriction of processing instead of erasure of personal data;
- When Phil no longer needs the User’s personal data for processing purposes and User needs the personal data regarding a legal claim;
- For the period of time necessary for Phil to assess the presence of the grounds for erasure of personal data.
User also has the right to object to the processing of his personal data at any time. Phil will hereafter cease processing your personal data unless Phil can cite compelling legitimate grounds for processing your personal data that outweigh the User’s right to object.
If User wishes to exercise these rights, Phil will act on it within one (1) month of receiving the request. The request shall be made by registered mail or by email to info@phil-up.be.
6.4. Right to data portability
User has the right to obtain the personal data provided to Phil in a structured, common and machine-readable form. In addition, User has the right to transfer such personal data to another controller where the processing of the personal data rests solely on the obtained consent of the User.
If User wishes to exercise this right, Phil will act on it within one (1) month of receiving the request. The request shall be made via registered mail or via email to info@phil-up.be.
6.5. Right to withdraw my consent/right to file complaint
User has the right to withdraw consent at any time. The withdrawal of consent does not affect the lawfulness of the processing based on the consent before its withdrawal. In addition, User has the right to file a complaint regarding the processing of his personal data by Phil with the Belgian Commission for the Protection of Privacy.
If User wishes to exercise this right, Phil shall act on it within one (1) month of receiving the request. The request is made via registered mail or via email to info@phil-up.be.